Collection inventory

Overview of the Collection
Creator:	University Continuing Education Association.
Title:	University Continuing Education Association (UCEA) Records
Inclusive Dates:	1996-2005
Quantity:	10.5 linear ft.
Abstract:	Administrative files, conference materials, presidential addresses, and publications of UCEA.
Language:	English, Spanish
Repository:	Special Collections Research Center, Syracuse University Libraries 222 Waverly Avenue Syracuse, NY 13244-2010 https://library.syracuse.edu/special-collections-research-center

Biographical History

The University Continuing Education Association (UCEA) was originally formed in 1915 as the National University Extension Association (NUEA). NUEA's focus was originally on establishing standards for correspondence schools and distance education, though its scope expanded considerably through the years. When it shifted to a division structure and gained 501(c)(3) nonprofit status in the 1950s, correspondence study was only one of five charter units. In 1980 NUEA reorganized itself away from the division structure to a more national focus; to reflect this, the name was changed to the National University Continuing Education Association (NUCEA). In 1996 the word "National" was dropped as membership had expanded internationally, and the name became University Continuing Education Association (UCEA). In 2010 the word "Professional" was added to reflect members who were new to higher education, and the name became University Professional and Continuing Education Association (UPCEA). In 2024 this title was dropped and the initialism, UPCEA, became the official name of the organization.

Return to top

Scope and Contents of the Collection

The University Continuing Education Association (UCEA) Records contains administrative files, conference materials, presidential addresses, publications, and a small number of miscellaneous items of UCEA. The records show the continuing education association’s functions and give a top-level view of the organization, with insight into its strategic planning.

Administrative files are business records of UCEA leadership. Materials include financial materials, memos, minutes, reports, forms, membership directories, sketches, notes, travel ephemera, personnel records, proposals, and correspondence.

Subseries include Board of Directors, Commissions/communities, Committees, Correspondence, Employee files, Meetings, Memberships, and Miscellaneous.

Commissions are groups of leaders (department heads, deans, provosts, etc.) from different regions and disciplines to aid association leadership in policy and professional development. Communities of Practice (CoP) are networks of professionals that are created by/for and work through commissions based on common functions.

Conference materials contains UCEA annual and regional gatherings. As with the association’s name change to reflect its global presence, the collection includes international conferences in Canada and Mexico, with Spanish language items. Materials include preliminary planning files, correspondence, scheduling documents, notes, sketches, travel information (e.g. planes, hotels, and finances), local ephemera, proceedings, programs, and lectures/presentations. Also includes audio cassettes and CDs of programs and session recordings.

Presidential addresses, by Dr. Thomas Kowalik, contains a speech to an annual conference and a regional update.

Publications includes journals (Continuing Higher Education Review), brochures, a newsletter (infocus), and other publications.

Miscellaneous contains a training program held in Mexico for higher education administrators, a strategic workplace celebration, and UCEA testimony to the US Copyright Office.

Return to top

Arrangement of the Collection

This collection is arranged alphabetically. Folders or groups with the same titles, in the same series, are further arranged chronologically. The majority of original folder titles were retained.

Return to top

Restrictions

Access Restrictions

The majority of our archival and manuscript collections are housed offsite and require advance notice for retrieval. Researchers are encouraged to contact us in advance concerning the collection material they wish to access for their research.

Access to audiovisual material requires advance notice to produce a use copy.

Use Restrictions

Written permission must be obtained from SCRC and all relevant rights holders before publishing quotations, excerpts or images from any materials in this collection.

Return to top

Related Material

Lifelong Learning Trends: A Profile of Continuing Higher Education, 5th, 7th, and 8th editions; Innovations in Continuing Education, Award-Winning New Programs series, 1997-1998 - separated from collection and transferred to the serial department for cataloging. They are accessible via the Classic Catalog .

See also the National University Continuing Education Association (NUCEA) Records and the National University Extension Association (NUEA) Records.

In addition, Special Collections Research Center has dozens of manuscript collections relating to adult education, both of individuals and organizations. Please refer to the SCRC Subject Index for a complete listing.

Return to top

Subject Headings

Corporate Bodies

Subjects

Genres and Forms

Return to top

Administrative Information

Preferred Citation

Preferred citation for this material is as follows:

University Continuing Education Association (UCEA) Records,
Special Collections Research Center,
Syracuse University Libraries

Acquisition Information

Bulk of collection, gift of University Continuing Education Association (UCEA), 2001, 2005.

Some items, gift of University of Chicago, Graham School of General Studies, 2004.

Some items, gift of Thomas Kowalik [Past President], 2007.

Finding Aid Information

Created by: MRC
Date: 24 Nov 2010
Revision history: 13 Jun 2024 - collection processed (JDW)

Return to top

Inventory

	Administrative files
		Board of Directors
			See also Meetings
Box 1			Board materials 1997-2000 - includes UCEA fiscal year report end March 31, 1997, correspondence, notes, plans, activities, assessments, meeting minutes, and reports (13 folders)
Box 2			Board materials 2000-2001 - includes commission/community handbook April 2000, commission election results, correspondence, conference planning, infocus newsletters, and reports (5 folders)
Box 2			Board of directors and executive director assessment 1998-1999
Box 2			Board president-elect responsibilities 1998
			Kowalik, Dr. Thomas, board of directors meeting notebooks [past president] - includes finance and other committee materials
Box 2				Philadelphia, PA 2001 - includes infocus newsletter (2 folders)
Box 2				San Antonio, TX 2000 (2 folders)
Box 2				St. Louis, MO 2001 - includes infocus newsletter (5 folders)
Box 3				Washington, DC 2000 (3 folders)
		Commissions/communities
			See also Meetings
Box 3			Commission chair nominations 1998
Box 3			Commission materials 1999-2000 - includes commission/community handbook April 1999 (2 folders)
Box 3			Communities of practice correspondence 1999
Box 3			Communities of practice publications undated
Box 3			Futures and markets commission 1999-2000
Box 3			Leadership and management commission 1999-2000
Box 3			Learning and instructional technologies commission 1999-2000
Box 3			Marketing and publications community of practice, awards of excellence 2000-2001
Box 3			Plan to create commissions [knowledge-based organization] 1998
		Committees
			See also Meetings
Box 3			1st annual executive assembly (strategic plan), Chicago, IL 1997 (3 folders)
Box 3			2nd annual executive assembly (strategic plan), Chicago, IL 1998
Box 4			3rd annual executive assembly (strategic plan), Chicago, IL 1999 - features a past presidents' forum (5 folders)
Box 4			4th annual management seminar, Savannah, GA 2000 - organized by leadership committee
Box 4			Awards and honors committee publications 1997, 1999-2004 (7 folders)
Box 4			Awards request for nominations 1997-1998
Box 4			Committee master list 1999-2000 - includes materials on the past presidents' forum
			Committee materials
Box 4				Appointments and plans 1999-2000 (2 folders)
Box 5				Awards and honors, and CHER committees 2000 - latter body edits UCEA journal, continuing higher education review
					See also Publications, Journals
Box 5				Executive assembly, executive, finance, Frandson (literature award), and leadership committees 2000
Box 5				General correspondence and notes 1999-2000
Box 5				Marketing/conference planning, membership, nominations and elections, opportunity and equity, and strategic planning committees 2000
Box 5				TransCommision curriculum, UCEA/ACE/ORYX, welfare reform, and workforce development committees 2000
Box 5			Executive/strategic planning committee meeting, New York, NY 1997
Box 5			Executive/strategic planning, and finance committees meeting, San Fransico, CA 1999 - includes UCEA fiscal year report end March 31, 1999 (3 folders)
Box 5			Marketing/conference planning committee publications 1997-1998, 2004
Box 5			Membership committee publications 1997
Box 5			Leadership orientation 1998
Box 5			Workforce development committee publications 1997
		Correspondence
			Autonomous University of Guadalajara (UAG)
Box 6				Agreement with Autonomous University of Guadalajara 1999
Box 6				Mexico 1999-2002 (4 folders)
Box 6			NUCEA and UCEA general correspondence 1996-1998 - some materials under organization’s previous name due to overlap in 1996
				See also the National University Continuing Education Association (NUCEA) Records
Box 6			UCEA general correspondence 1998-2000 - email services, membership canvassing, thank you messages, and a organizational transition plan (2 folders)
Box 6			UCEA government mailings and introductions to Kowalik, Dr. Thomas 1997-1998 - includes Dr. Thomas Kowalik cv 1997
Box 19			UCEA Kowalik, Dr. Thomas, email correspondence 1999-2000 (1 zip 100 drive)
Box 6			UCEA new membership correspondence 1999-2000
Box 6			UCEA recognition correspondence 1999-2000 - for new committee chairs, commissioners, and leaders in the field
Box 6			UCEA regional cabinet 1998
Box 6			UCEA regional organization memorandum 1999
		Employee files
Box 6			Glover, Frances, director of conferences 1998-1999
Box 6			Robinson, Phillips, director of government relations and program development 1999
		Meetings - board of directors, commissions/communities, and committees arranged here due to original grouping by location
			Houston, TX
Box 6				Board of directors meeting 2000 (2 folders)
Box 6				Commissions/communities meeting 2000
Box 6				Executive committee meeting 2000
Box 6				Finance committee meeting 2000
			Kansas City, MO
Box 7				Board of directors meeting 1999
Box 7				Commissions/communities meeting 1999 (4 folders)
Box 7				Executive committee meeting 1999
Box 7				Finance committee meeting 1999
			New Orleans, LA
Box 7				Board of directors meeting 1998 (2 folders)
Box 7				Executive committee meeting 1998
Box 7				Finance committee meeting 1998
Box 7			San Juan, PR 1999-2000 - meeting proposal that did not occur due to cost
			Washington, DC - 3 meetings in Washington grouped separately by year
Box 7				Board of directors meeting 1997
Box 7				Executive committee meeting 1997
Box 7				Finance committee meeting 1997
Box 7				Zydeco software agreement with UCEA 1997
			Washington, DC
Box 8				Board of directors meeting 1998 - includes infocus newsletter
Box 8				Commissions/communities meeting 1998
Box 8				Executive, and finance committees meeting 1998
			Washington, DC
Box 8				Board of directors meeting 1999 (3 folders)
Box 8				Executive committee meeting 1999
Box 8				Finance committee meeting 1999
		Membership
Box 8			Directories 1996-1998, 2002-2003 (3 folders)
Box 9			Directories 2003-2005 (2 folders)
Box 9			Publications undated
		Miscellaneous
Box 9			Charts and miscellaneous 1999-2000 (5 folders)
Box 9			Global associates knowledge network 1998-1999 - collaborative cohort that identifies and works on international higher education needs
				See also Conferences, Autonomous University of Guadalajara (UAG) and UCEA, global connections
Box 9			Management survey 1999
Box 9			Travel 1999-2000 - includes a list of meetings and conferences, and policy

	Conference materials
Box 10		AMEC 9th annual, Culiacán, Sinaloa 1999 - Asociación Mexicana de Educación Continua, Mexican Association of Continuing Education
Box 10		AMEC 10th annual, Colima, Colima 2000 - includes US secretary of labor, Alexis Herman, correspondence (2 folders)
Box 10		AMEC 11th annual, Acapulco, Guerrero 2001 (3 folders)
Box 19		AMEC 11th annual, Acapulco, Guerrero 2001 (1 oval CD)
Box 10		Autonomous University of Guadalajara (UAG) and UCEA, global connections, Barra de Navidad, Jalisco 2000 - UAG and UCEA global associates North American conference (7 folders)
Box 19		Autonomous University of Guadalajara (UAG) and UCEA, global connections, Barra de Navidad, Jalisco 2000 - Mexican national polytechnic institute 60th anniversary (1 CD)
Box 11		CAUCE 46th annual, Winnipeg, Manitoba 1999 - Canadian Association for University Continuing Education; includes CAUCE annual report 1998-1999 (4 folders)
Box 11		Johns Hopkins University with the Council of Graduate Schools and UCEA, postbaccalaureate futures, Aspen, CO 1998 - created by JHU in cooperation with CGS and UCEA; includes UCEA fiscal year report end March 31, 1998 (5 folders)
Box 11		UCEA 82nd annual, Louisville, KY 1997 (3 folders)
Box 18		UCEA 82nd annual, Louisville, KY 1997 - program and session recordings (44 audio cassette tapes)
Box 12		UCEA 83rd annual, Chicago, IL 1998 (6 folders)
Box 19		UCEA 83rd annual, Chicago, IL 1998 - program and session recordings (48 audio cassette tapes)
Box 12		UCEA 84th annual, Washington, DC 1999 (4 folders)
Box 12		UCEA 85th annual, San Diego, CA 2000 (3 folders)
Box 13		UCEA 85th annual, San Diego, CA 2000 (4 folders)
Box 19		UCEA 85th annual, San Diego, CA 2000 - program and session recordings (45 audio cassette tapes)
Box 13		UCEA 86th annual, Philadelphia, PA 2001
Box 19		UCEA 86th annual, Philadelphia, PA 2001 - program and session recordings (46 audio cassette tapes)
Box 13		UCEA 87th annual, Toronto, Ontario 2002
Box 13		UCEA 88th annual, Chicago, IL 2003
Box 20		UCEA 88th annual, Chicago, IL 2003 - program and session recordings (44 CDs)
Box 13		UCEA 89th annual, San Antonio, TX 2004
Box 13		UCEA 90th annual, Boston, MA 2005
Box 13		UCEA region 1, Stowe, VT 1999 (2 folders)
Box 13		UCEA region 2, Baltimore, MD 1996
Box 13		UCEA region 2, Syracuse, NY 1997
Box 13		UCEA region 2, Ocean City, MD 1998
Box 13		UCEA region 2, Binghamton, NY 1999 (2 folders)
Box 13		UCEA region 2, Atlantic City, NJ 2001
Box 14		UCEA region 3, Columbia, SC 1999 (3 folders)
Box 14		UCEA region 4, Grand Rapids, MI 1997
Box 14		UCEA region 4, Davenport, IA 1998 (2 folders)
Box 14		UCEA region 5, Kansas City, KS 1996
Box 14		UCEA region 6, Ogden, UT 1998 (2 folders)
Box 14		UCEA regions 6 and 7, Tucson, AZ 1999 (2 folders)
Box 14		UCEA region 7, Ashland, OR 1998

	Presidential Addresses
Box 14		UCEA 84th annual conference, Washington, DC 1999
Box 14		UCEA regional update, fall 1999

	Publications
Box 14		Brochures undated
Box 14		Closing the gap, continuing higher education and the information skills shortage 1997-1998 - sample of continuing education programs in the US
Box 15		Infocus newsletter 1996 - other editions noted throughout collection
		Journals
Box 15			Continuing higher education review volume 62-63, 65-66 1998-1999, 2001-2002 - includes letters to journal recipients (4 issues)
Box 16			Continuing higher education review volume 66-68 2002-2004 (3 issues)
Box 16		Steal these ideas series 2001, 2004 (2 folders)

	Miscellaneous
Box 16		DIES regular, Monterrey, Nuevo León 2000 - directores de instituciones de educación superior, directors of higher education institutions, a professional development program
Box 17		DIES regular, Monterrey, Nuevo León 2000 (5 folders)
Box 17		UCEA strategic workplace celebration 1999
Box 17		UCEA testimony to the US copyright office 1999-2000 - part of study on distance education through digital technologies

Return to top