Private Long-Term Study Rooms, Bird Library

Long Term Study Room Request Form

Long-Term Use Private Study Rooms

Syracuse University Libraries have 48 small private study rooms available at Bird Library for long-term use by eligible SU faculty and doctoral candidates. Located on the perimeter of floors 4 and 5, the rooms are equipped with a desk, chair, electrical outlet and wireless network connection. Some study rooms have windows. The rooms are lent until the end of the current term and are renewable upon request.

These study rooms are for individual use and are intended as quiet, private space for research and writing. All occupants are expected to use their study room at least 3 times per week (refer to “Policy” section below for more information). The Libraries will monitor the frequency with which study rooms are used and reserves the right to revoke the long-term study room assignment if minimum usage is not met.

Eligibility

• Current Syracuse University faculty members.
• Syracuse University doctoral candidates, matriculated in a PhD or professional doctoral program, with a status of ABD (all but dissertation). The Libraries will confirm your ABD status with your department.
• Students enrolled in courses but not admitted into a doctoral degree or certificate granting program are not eligible for long term rooms.
• SUNY- Environmental Science and Forestry faculty and students are not eligible for long term rooms.

Application Process

• Long-term study rooms are assigned on a first-come, first-served basis to applicants who meet the eligibility requirements.
• Although the rooms are for individual study, eligible doctoral students and faculty may elect to share a study room. All occupants must meet the eligibility requirements for using the Long-Term Study rooms. If sharing is desired, please note this on the Study Room Application form or by emailing studyroom@syr.edu.
• Scheduling use of the room is the responsibility of the individuals sharing it.
• The Libraries will maintain a wait list of eligible applicants. The Libraries will notify waitlisted individuals via email as soon as space becomes available.

Check-Out and Renewal

• Requests are considered for the current term. An application may not be submitted for future terms.
• The assigned study room key will be checked out to the patron and due at the end of the current term.
• If the patron continues to meet eligibility and use requirements, a renewal may be requested through the Application/Renewal Form.
• Renewal requests must be submitted no earlier than two weeks prior to the due date.
• If a renewal request is not submitted prior to the due date, the key must be returned, and the patron must submit a new request. Fulfillment of the request will be subject to current wait list status.
• Timely renewal requests will receive priority over new applications.

Key Return

• Study room keys must be returned to the Check Out desk in Bird Library.
• Late returns may be subject to a fine of $1 per day.
• If a key is lost, a $60 replacement fee plus a $15 processing fee will be charged to the user's account in addition to any accrued overdue fines.
• All items taken into the room must be removed prior to return of the key.

Policy

1. All Syracuse University Libraries’ policies apply to study rooms.
2. Private study rooms are intended for individual study only.
3. Private study rooms are intended for research and writing only.
4. Private study rooms are for the use of the individual(s) to whom the room is assigned. A study room assignment may not be transferred.
5. Eligible faculty/doctoral students may request to share a study room as indicated in the application process above. Individual study is still required in shared assignments.
6. Occupants are expected to use study rooms a minimum of three times per week. Usage must be recorded on the provided sign-in sheet. The Libraries monitor the frequency with which study rooms are used and reserve the right to revoke the long-term study room assignment if minimum usage is not met.
7. The study rooms are not to be used as a meeting space. Individuals in need of conference or meeting space can contact the Checkout desk to discuss other options.
8. Names may not be posted on doors.
9. Lost keys should be reported immediately to the Checkout desk. A replacement key will be made available after payment of replacement charges.
10. Study room keys may not be duplicated.
11. Be sure to lock your door and take the key with you when you leave the room.
12. Study rooms should not be used for storage of personal items. Per the Libraries’ Room Use General Policy, the Libraries is not responsible for damage or loss of any personal property or other items left in the room.
13. Study rooms are not soundproof. Please be considerate of other library users.
14. Nothing may be permanently posted or attached to walls or furniture.
15. Personal equipment such as computers, calculators, chargers, study lamps and desk clocks are permitted. All other electrical appliances including heating, cooking and food storage equipment are prohibited. Prohibited items will be reported to Libraries Facilities and Security.
16. Other furniture may not be moved into the study room.
17. All circulating library materials in the room must be properly checked out to the assigned occupant. All items will be subject to regular loan policies, recall and overdue fines and fees.
18. Periodicals, reference books and other non-circulating materials should not be left in the study room.
19. Regular inspections of study rooms will be made by library staff. Library items that are not checked out, overdue or non-circulating will be removed and held for a short time at the circulation desk after which time the items will be returned to the library shelves.
20. The Libraries will not receive or deliver mail or packages for study room occupants. Any such items delivered to the Libraries will be returned to the sender, and any costs incurred in doing so will be added to the study room occupant’s library account.
21. To protect patron privacy, Libraries staff will not divulge study room use or assignments to outside parties.

Failure to adhere to the long-term use private study room policy may result in the revocation of study room privileges.

Room Capacity: 1

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