Bird Library Tabling and Event Guidelines

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Syracuse University Libraries provides space in the Miron Learning Commons (first floor of Bird Library) for campus departments and current faculty, staff and students to host information tables, information fairs and other events, and collection boxes.

Request Procedure

Requests for all information tables and events should be submitted using the First Floor Tabling and Event Request Form at least one week in advance for information tables and collection/donation boxes, and at least four weeks in advance for information fairs and events. The Department of Learning and Academic Engagement will review all requests and respond with a decision as soon as possible.

Locations

Several locations on the first floor of Bird Library are available for tabling and events (see floor map), although other areas may be used as needed. You may indicate your preferred location on the First Floor Tabling and Event Request Form.

Contact:

Department of Learning and Academic Engagement: libref@syr.edu

Tabling and Events

The Libraries welcome tabling activities by Syracuse University administrative or academic departments or Recognized Student Organizations (RSOs). Information tables can offer general education or information to the campus community about an organization or department’s resources, services, or programs as well as academic projects. The Libraries can accommodate up to two tables per group. (For situations requiring more than two tables, see Information Fairs and Other Events.)

Tabling Guidelines
  • Reservations are limited to five hours per day. Most tabling occurs Monday through Friday, 9-5pm. Please note that limited support is available for individuals tabling outside of these hours.
  • All requests to reserve tables must be sponsored by a Syracuse University administrative or academic department or a Recognized Student Organization (RSO). Note: Student tabling requests must include the name and email address of a University staff member who will be responsible for the tabling activity.
  • The Libraries will provide 6-foot tables and 2 chairs per table. Outside tables and chairs or other equipment are not permitted unless approved in advance.
  • Tables will be available 15 minutes prior to the reserved tabling time, unless otherwise requested. Please vacate your table by 15 minutes after your reserved tabling time.
  • Walkways and service desk areas must be kept clear.
  • The group is responsible for the removal of all trash, decorations, signage, and all other items on and around the table(s) at the end of the allotted time.
  • The Libraries are unable to store tabling materials.
  • Violation of tabling guidelines or any other Libraries policies may result in denial of tabling privileges.

The Libraries do not permit the following at information tables:

  • Activities that promote, advocate for, or attempt to persuade others to adopt a specific religious or political belief
  • Music or amplified sound
  • Selling of items and/or exchange of money
  • Food other than prepackaged items
  • Corporate promotions or sign-ups
  • Promotion of student government candidates

The Learning Commons can accommodate information fairs, poster displays, art exhibits, and other events by request.

Information Fair and Event Guidelines
  • Most events occur Monday through Friday, 9-5pm; other hours may be accommodated by request. Please note that limited support is available for events occurring outside of these hours.
  • The Libraries will provide 6-foot tables and 2 chairs per table. Outside tables and chairs or other structures are not permitted unless otherwise approved.
  • Tables will be available one hour prior to the event, unless otherwise requested. Please vacate all tables 30 minutes after your event.
  • Walkways and service desk areas must be kept clear.
  • The group is responsible for the removal of all trash, decorations, signage, and all other items at the end of the allotted time. You will be asked to provide a chart string in case extra custodial services are needed.
  • Any posters to be displayed on provided easels should be mounted in advance.
  • The Libraries are unable to store event materials.
  • The Libraries are not responsible for loss or damages to posters or other materials supplied by event organizers and participants.
  • At least one representative(s) from the department organizing the event must be present throughout the duration of the event, with the exception of multi-day events such as displays and exhibits.
  • For University-wide events that involve multiple campus partners, please contact libcom@syr.edu to discuss promotion.
  • Violation of event guidelines or any other Libraries policies may result in denial of tabling privileges.

The Libraries does not permit the following at information fairs and other events in the Learning Commons:

  • Activities that promote, advocate for, or attempt to persuade others to adopt a specific religious or political belief
  • Music or amplified sound
  • Selling of items and/or exchange of money
  • Corporate promotions or sign-ups
  • Promotion of student government candidates

Students and departments interested in setting up collection boxes or bins for items such as clothing, canned food, etc. should contact libref@syr.edu with their request, including:

  • Name of campus department, Recognized Student Organization or community organization
  • Description and purpose of drive
  • Items to be collected
  • Preferred dates of drive

Approval for requests is determined based on details of the drive and space needs.